Entering Transactions

Upon login, the system will default to the Transaction screen in Search mode. The data entry sequence for transactions follow the basic principles of left to right and top to bottom.

At the bottom right of your screen, arrows support navigating to sequentially numbered transactions:

 

The Main Tab of the Transaction

To enter a transaction, click the New icon. The mandatory fields are flagged with an asterisk (*).  If you have set up your Company Profile to automatically assign transaction numbers, the next sequential number will appear in the Trans. No. field at the top left corner once you have clicked CONTINUE on the main tab of the transaction.  This way, if you do not have enough time to complete your data entry before the mandatory fields are entered, you will not loose the transaction number.  If your Company Profile is set up so that the user has to assign transaction numbers, click in the Trans No. field and enter the desired number.  This is a maximum 16 alpha numeric ONLY field.

If the transaction is one of your listings and you are using Commander Front Office, click the Look Up icon and you will be presented with a list of your office’s listings.  Highlight the desired listing and click OK.  The main information (street number, street name, city, province, postal/zip code, MLS number, Legal Description, MLS#2/PID and the Seller’s contact information including their name, address and contact number) will populate the transaction.  The integration with Commander Front Office will also populate the sale price of the sold listing, if applicable.  If this is not one of your company’s listings, leave the Listing field blank and enter the address and MLS number manually.

MLS No. – information entered here will display on all formats of the Transaction Record

In the Trans Type field, select transaction type from the drop down menu.

Select the Transaction Group as required by your Franchise .

Property Type and Property Use is specific to a franchise requirement for reports.

Source of Business, is a reportable field to configure your own Business Sources. Please go to the Set Up Menu Table look ups, Transaction, Transaction Source of Business.

In Back Office, the Buy Side represents the Buyer, and Selling represents the Seller

Once the side represented is selected, the screen will change to now add Buyer and Seller information. If you choose to do later you can always add them, Back Office will not allow you to close a transactions without both Buyer and Seller being added to a transaction, we always recommend adding as much information as possible upon initial entry

Move to the Commissions tab and enter the the Sales price

Select Commission rule using the magnifying look up icon

For more details about creating commission rules see this article or enter the gross commission by using the Override option

The Gross commission will then apply to whichever side of the transaction being represented, if both sides will automatically allocated the gross evenly 50/50.

  • If Selling Side is selected, then the Selling Broker information will populate both the Commission and Deposit tabs accordingly. To add the agent involved click on the New icon to add your agent, you will then be presented to a new screen to add your agent and then see the commission breakdown.
  • If Buying Side is selected, then the Buying Broker information will populate both the Commission and Deposit tabs accordingly, add agent by following the same as on the Selling Side.
  • If Both Sides is selected, then both the Selling and Buying Broker information will populate both the Commission and Deposit tabs accordingly

When only representing one side of the transaction, the Co-Brokerage must be added via the Lookup option

If you hold Escrow Trust or Earnest Money please read this article

Also note that selecting Save thought the system, will reload the Quick Search main screen

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