Setting Up Branch/Offices (Back Office)

Back Office supports Classes as related to Branch Offices in QuickBooks

Select Setup > Branch Offices

To add a Branch Office, click on New, type in a 1-4 digit numeric code that you wish to designate for the Branch Location

Add a “-“(hyphen) then the Branch Office Name, example 100-None. This indicates that the office does not support ‘projects’. Users can enter, 100-0 or 100-0000, for example, as long as this format is maintained.

The Full Description field can be used to enter the full name of the Branch Office.

Repeat 1-3 above for each Branch Office

Please note that the Branch Office codes that are entered in  Back Office will automatically be integrated into QuickBooks® as a class in the Class List upon its first use in a relevant transaction.  However, if you prefer to enter the code manually into QuickBooks® as a class, please refer to Classes topic in the QuickBooks® Reference Guide book in our Help menu.

To delete a branch Office, simply select the Delete icon

 

Additional Notes relating to the QuickBooks® Integration

Multi-branch brokerages will require the ability to track profit and loss by branch location.

Below is a brief synopsis of how the values will be tracked by branch location once integrated to QuickBooks®. This information will also affect any Head Office reporting, for example, Century 21 or Re/Max.

The fees listed below will take the Branch flag from the Selling/Buying end as selected on the Comm tab of the transaction (Controlling vs Non-Controlling)

    • Transaction Fee/MLS Fee
    • Referral Fees
    • Manager Override Tax
    • Advance (& Finance Charge, if applicable)
    • Advance Handling Fee
    • Advance Handling Fee Tax
    • Withholdings
    • Agent Billing
    • Tax

If transaction is DUAL (double-ended), the fees listed above will use the Selling end flag ONLY, with the exception of Transaction Fees/MLS Fees.  Transaction Fees/MLS Fees will always take the Branch flag from the Selling or Buying end of the transaction.

Trust Deposits, Interest, Processing Fees with applicable tax will all use the Selling end flag from the Comm tab of the transaction

The fees listed below, will use the branch office assigned to the Agent, whether overwritten or directly from agent profile

    • Other Fees
      • Reminder that “Off the Top” do not display as a separate line item on the Review Closing, they are included with the Broker portion
      • Fees set up as “Other Current Liabilities” will not display on a Profit & Loss statement in QuickBooks®, a Profit & Loss reports income and expenses only
    • Manager Override, will use the branch office from the agent who has the override assigned, not the agent/resource who is receiving the override
    • Broker Portion

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